At Aaron KC Ng & Partners (“the Firm”), we view your personal date and privacy seriously. And that we are committed in ensuring the confidentiality, protection, security and accuracy of your personal data and privacy made available to us. This Notice serves to inform you of how the Firm collects, processes, uses and manages the personal data which you have provided to the Firm via any mode whether offline or online, as defined under the Personal Data Protection Act 2010 (“PDPA”).
1. PERSONAL DATA & ITS COLLECTION
1.1 The “Personal Data” that you provide or have provided to the Firm includes your personal details (such as name, national registration identity card number, passport number, gender, race, date of birth, nationality, education, photos), contact details (such as mobile, office and residential telephone number, facsimile number, postal and correspondences address, email address), occupation or profession (such as designation, job description, the employer’s details), financial information (such as the salary, house hold income, the properties details, bank account information, loan details), family information (such as marital status, name of spouse or child or immediate family and their details), and any other identifiable information.
1.2 In furtherance to the Personal Data you provide to the Firm directly, the Firm may also collect your Personal Data from a variety of other sources, including without limitation, any events and programmes organised or participated by the Firm and/or from the cookies used on the Firm’s website, National Registration Department of Malaysia, Companies Commission of Malaysia, Insolvency Department of Malaysia, CTOS Sdn. Bhd., other government department or agencies, social media and publications.
2. PURPOSE OF PROCESSING
2.1 The purposes for which the Personal Data that you provide or have provided to the Firm may be used are, but not limited to:-
- communicating with you;
- to provide quotation, preliminary views, formal advises and legal services to you;
- for the Firm’s internal file recording and keeping purposes;
- for taxation and auditing purposes;
- to provide such necessary information to any legal or governmental authorities in compliance of with any other law and/or order by courts;
- sending you materials such as newsletters, articles, write ups and updates;
- sharing with you the information of programmes, events, conferences, talks and seminars conducted or participated by the Firm which may be of interest to you;
- sending you season greeting cards and the Firm’s other administrative information;
- for recruitment and jobs offering;
- for any other purposes that are incidental or ancillary to any of the above purposes.
3. CONSEQUENCES OF NON-PROVISION OF PERSONAL DATA
3.1 The provision of your Personal Data to us is on voluntary basis. Take note that your omission or refusal in providing the Personal Data and other material information as may be requested by the Firm may hinder the Firm from communicating effectively with you and/or affect the provision of our service to you.
3.2 If you do not consent for the Firm to continue processing your Personal Date for any purposes as specified in the paragraph 2.1 above, kindly notify our Firm immediately by contacting the Firm via the contact details set out in the paragraph 7.3 below.
4. DISCLOSURE & TRANSFER
4.1 We shall endeavour to protect your Personal Data made available to us and shall not be disclosed, disseminated or transferred to third party without your consent except if and necessary, to the following parties:
- any persons as directed by or consented to by you;
- any persons, governmental department and authorities whom the Firm is required to do so pursuant to any law and/or court orders;
- external advisors and other professional advisors, such as auditors, consultants, accountants;
- banks and financial institutions;
- insurance providers;
- our contractor, storage facility providers; and
- such other party as the Firm deems necessary for the purposes mentioned in the paragraph 2.1 above.
5. RETENTION
5.1 The Personal Data supplied by you shall be retained by the Firm as long as it is necessary and expedient for the fulfillment of any purpose as stated in the paragraph 2.1 above.
5.2 The Firm shall undertake all practical and reasonable steps to ensure that all Personal Data is destroyed or permanently deleted if it is no longer required for the purpose for which it was to be processed, as required by us and the PDPA.
6. EMAIL, COOKIES & LINKS
6.1 All Personal Data contained in the emails sent to the Firm and all messages sent to the Firm’s Website shall be processed and managed by the Firm strictly in the manner set out in this Notice.
6.2 If you do not wish for your Personal Data to be collected via cookies on the Firm’s Website, please configure your internet browser to delete or deactivate cookies.
6.3 The Firm’s Website may contain links to external internet site. Take note that the Firm accept no liability and responsible for any Personal Data or information that you may provide to third party via the links.
7. DATA ACCESS & CORRECTION RIGHTS
7.1 You are responsible for ensuring that the Personal Data submitted to us is accurate, complete, not misleading and updated in all aspects.
7.2 You may at any time request for access to, enquire, correction, updating, limiting and withdrawal (in full or in part) of your Personal Data.
7.3 Your request shall be subject to the terms and conditions as imposed by the Firm, any exception and/or restriction as may be contained under the applicable law, as the case may be and to be complied by the Firm, if any, within a reasonable time period. If you wish to do so, the written request can be made to:
Contact Person : Mr. Aaron Lee Cheen Yee
Tel : +603-7880 2388/ +603-7880 2389/ +603-7625 2388
Fax : +603-7625 5388
Email : [email protected]
8. CHANGES TO THIS NOTICE
8.1 The Firm reserves the right to amend or modify this Notice from time to time.
8.2 Your continued communication and/or engagement of our services subsequent to any amendment to this Notice shall be deemed as your acceptance to the amendments to this Notice and your acceptance for the Firm to continue collecting, processing and storing your Personal Data data in accordance with this Notice.
